Human Resources and Administrative Coordinator

Human Resources and Administrative Coordinator job at Wing Aviation Group in Ocoee FL

Description, duties, responsibilities

Job Title: Human Resources and Administrative Coordinator

Reports to: COO

Classification: Salary

Position Location: Ocoee, Florida

Status: Full Time

Company Description:

Alliance Aviation Group, LLC is a private aviation company, specializing in private jet charter, jet card memberships, aircraft sales, management, parts, and MRO. The company has three different brands including Wing Aviation Group, which is a FAA Part 135 charter certificate operator, focusing on high quality service to customers in the areas of aircraft sales, management, charter, maintenance, parts, and consulting. Wing Aviation Maintenance which is a maintenance company based in Stuart, Florida focusing on high quality service to customers in aircraft maintenance. Finally, Encore Plane Parts which is an aircraft parts sales company based in Orlando, Florida focusing on aircraft parts, specifically, engine sales and leases, aircraft parts and rotable sales.

Role Objective:

The primary function is to perform human resources and administrative tasks for various companies. Assist the management team with projects and tasks on a daily basis.

Essential Job Tasks:

· Accurately maintaining employee records and files.

· Maintaining employee lists, including email accounts and distribution lists and the company organization chart.

· Process onboarding new hire paperwork including payroll and healthcare.

· Process offboarding paperwork for employees that leave the company.

· Scheduling Zoom and other meetings as needed.

· Work within Paychex creating training programs and ensure all employees complete.

· Open all mail and distribute to the correct department.

· Assist the accounting department with processing payroll.

· Assist the accounting department with recording of pilot expenses.

· Answering incoming employee questions and routing them to the correct department.

· Keeping stock of pilot and cabin attendant uniform items.

· Order and maintain listing of all company iPads and computers. Develop a tracking system and document for employees to complete when issued a company device.

· Purchase supplies and equipment as authorized by management.

· Assist the CEO with a special project each week.

· Other duties and projects as assigned.

Competencies:

• Demonstrated excellent verbal and written communication skills.
• Ability to communicate at all levels of an organization.
• Excellent organizational and time management skills.
• Managing multiple projects with accuracy.
• Multi-tasking effectively, prioritizing appropriately, and providing timely communication of project(s) status.
• Excellent organizational and time management skills with demonstrated attention to detail.
• Demonstrated ability to use computer programs such as QuickBooks online and the Microsoft Office Suite of products.
• Demonstrated ability to exercise good judgment with the ability to work independently and solve problems while determining the most appropriate response or action in a variety of situations.
• Excellent listening, negotiation and presentation skills
• Excellent verbal and written communications skills
• Demonstrated attention to detail, professional attitude, and ability to maintain confidentiality.

Work Environment:

• Must be able to remain in a stationary position 50% of the time.
• The person in this position needs to occasionally move about inside the office to access file cabinets, office machinery, etc.
• Constantly operate a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer.
• Operate a telephone requiring oral and auditory capacity enabling interpersonal communication.
• The person in this position frequently communicates with customers and vendors and must be able to exchange accurate information in these situations.
• Some physical effort required by handling objects up to 20 pounds occasionally and/or 10 pounds frequently.
• Ability to move from department and buildings to interact with others.

Travel:

• There is minimal travel required for this position.

Required Education/Experience:

· Three (3) years proven experience in a similar position.

Direct Reports:

• This role has no direct reports.

Work Authorization:

• Must be authorized to work in the United States of America.

Compensation:

• Pay based on experience
• Medical including Health, Dental and Vision
• Short-Term and Long-Term Disability Insurance
• Paid Holidays
• Paid Vacation
• 401K – After 6 Months of Service

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Wing Aviation Group Company Overview

Alliance Aviation Group, LLC is a private aviation company, specializing in private jet charter, jet card memberships, aircraft sales, management, parts, and MRO. The company has three different brands including Wing Aviation Group, which is a FAA Part 135 charter certificate operator, focusing on high quality service to customers in the areas of aircraft sales, management, charter, maintenance, parts, and consulting. Wing Aviation Maintenance which is a maintenance company based in Stuart, Florida focusing on high quality service to customers in aircraft maintenance. Finally, Encore Plane Parts which is an aircraft parts sales company based in Orlando, Florida focusing on aircraft parts, specifically, engine sales and leases, aircraft parts and rotable sales.