Administrative Assistant Featured

Administrative Assistant job at Menzies Aviation in Honolulu HI

Description, duties, responsibilities

Description
Role Description
The Administrative Specialist is a full-time on-site role based in Honolulu HI. This role supports daily office operations including managing correspondence preparing and maintaining documents organizing files and coordinating schedules and meetings. The Administrative Specialist will assist with data entry basic financial tracking and report preparation to support station leadership and operational teams. Responsibilities also include responding to internal and external inquiries providing customer service to partners and stakeholders and ensuring records are accurate and up to date. The role requires close collaboration with operations finance and other teams to support compliance efficiency and clear communication across the station.
Qualifications
+ Strong Communication skills including clear written and verbal communication and the ability to interact effectively with diverse teams and stakeholders.
+ Solid Analytical Skills including attention to detail ability to interpret data and reports and capacity to identify issues and support problem-solving.
+ Proficiency in Administrative Assistance tasks such as scheduling document management data entry and general office coordination.
+ Customer Service skills with a focus on responsiveness professionalism and maintaining positive relationships with internal and external partners.
+ Basic Finance skills including handling invoices tracking expenses and supporting budget or report preparation as needed.
+ Proficiency with office software (e.g. MS Office or similar) particularly Excel Word and email/calendar tools.
+ Ability to work on-site in a fast-paced airport environment manage multiple priorities and meet deadlines with minimal supervision.
+ High school diploma or equivalent required; additional coursework or certification in Business Administration or a related field is beneficial.
Qualifications
Behaviors
Preferred
+ Team Player: Works well as a member of a group
+ Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well
Motivations
Preferred
+ Goal Completion: Inspired to perform well by the completion of tasks
+ Financial: Inspired to perform well by monetary reimbursement
Experience
Required
+ 1-2 year: MS Word Excel and Power point
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.

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Menzies Aviation Company Overview

With more than 200 airport operations across 6 continents, Menzies Aviation relies on more than 30,000 employees to ensure that our services hit the heights which are expected of us. We believe that true excellence is only delivered by people with the knowledge, tools and passion to set standards rather than chase them. We offer landside and airside services tailored to our customers needs, timed to their schedules, and delivered by teams with the knowledge, tools and passion to set standards rather than chase them. Our core services include Ground Handling, Cargo, Fueling, Executive Services and Offline Services.